Tip: Make sure to download the most recent version of the application from the Download page.
Note: The Meeting Insights report is available in the Premium plan or as an add-on. It can be accessed by Owners, Admins, and Managers.
TL;DR:
Track the total duration a user’s microphone is active to measure time spent in meetings, regardless of the application in focus or mute status. Insights are available on both the user and team dashboards.
Meeting Time Tracking provides visibility into how much time an individual user or team spends in meetings. This data supports better time management and improved productivity.
How It Works
Meeting Time reflects the total time a user’s microphone is active—regardless of whether it is muted or which application is in use.
Examples
- When on a Zoom call with a different application in focus, time is still counted as meeting time because the microphone is active.
- When on a Zoom call while muted, time is still counted as meeting time since the microphone remains active.
- When the Zoom app is open but no call is active (microphone not active), time is not counted as meeting time.
How to Access the Report
- Log in to the Time Doctor Dashboard
- Go to Reports / Meeting insights Report
Widget Descriptions
Meeting Time
- Meeting Time Total time users spent in meetings during the selected period.
- Number of Meetings Total number of meetings attended by users in the selected period.
- Average Meeting Duration Average length of meetings.
- Average Idle Time per Meeting Average time in meetings with no device activity (keyboard or mouse). A high value may indicate low engagement or multitasking. A high value might also indicate that the selected users or groups are the ones sharing screen during meetings.
Meeting Time vs Total Tracked Time
Visual comparison of meeting hours against total tracked work time over the selected date range. Useful for spotting trends like meeting-heavy days or dips during weekends.
Meeting Time by Group (Bar Charts)
- Groups with Highest % of Meeting Time Shows which teams or departments spend the highest share of their time in meetings.
- Groups with Lowest % of Meeting Time Highlights teams with the least proportion of time in meetings, often indicating more focus time or async collaboration.
Web & App Usage During Meetings
Top Apps Used in Meetings
Breaks down which applications are most frequently active during meetings (e.g., Zoom, Google Meet, Figma).
- To visualize web & app usage in meetings, you need a Standard plan or above
Idle Time During vs Outside Meetings
Compares the percentage of idle time during meetings vs outside of them.
Group Breakdown Table
A detailed table showing per-group meeting engagement:
- Total Time Tracked: Total work hours recorded.
- No. of Meetings: Number of meetings attended.
- Meeting Time: Total time spent in meetings.
- % of Time in Meetings: Share of meeting time out of total time tracked.
- Avg Meeting Duration: Average duration of meetings per group.
- Avg Idle Time per Meeting: Average inactive time during meetings per group.
Extra details on other reports
Viewed via Team Dashboard
Viewed via User Dashboard
Viewed via Executive Dashboard
Viewed via Activity Summary
Should there be any inconsistencies or concerns regarding the article, contact support@timedoctor.com for prompt assistance.