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The Hours Tracked Report: What It Is and How to Read It

Note: The Hours Tracked Report is available on all Time Doctor subscription plans (Basic, Standard, and Premium) and can be accessed by Owners, Admins, Managers, and Regular Users (for their own data).

TL;DR

The Hours Tracked Report shows total time tracked by each user per day, week, or custom date range. Use it for a quick overview of team work hours, to identify attendance patterns, and to export data for payroll or invoicing. For a breakdown of how time was spent, refer to the Activity Summary, Timeline, or Web & App Usage reports.

 

The Hours Tracked Report displays the total amount of time each user tracked using Time Doctor, broken down by day, week, or any custom date range selected. It is one of the core reports in the Time Doctor web app and provides a reliable, high-level view of how many hours each team member logged during a given period.

 

Why Use the Hours Tracked Report?

  • Monitor total work hours: See how many hours each team member tracked during a selected period.

  • Identify patterns and trends: Spot overtime, insufficient hours, or irregular attendance at a glance.

  • Support payroll and invoicing: Use the data for accurate billing and salary calculations.

 

How to Use the Hours Tracked Report

Accessing the Report

    1. Sign in to the Time Doctor web app.

    2. Navigate to Reports on the left sidebar.

    3. Select Hours Tracked.

 

Setting Filters

Use the available filters to narrow down the data displayed:

    • Date Range: Select a specific day, week, month, or custom period.

    • Users: Filter by individual users, user groups, or all team members.

    • Departments or Projects: Additional filters may appear depending on the account setup and subscription plan.

 

Reading the Report

  • Daily Breakdown: View the exact hours and minutes tracked by each user per day.

  • User Totals: Review the total hours tracked per user across the selected period.

  • Zero or Blank Entries: A zero or blank value means the user did not track time using the app on that day.

  • Manual Time: If manual time tracking is enabled, manually added entries may be displayed separately or flagged with a visual indicator. See How to Approve or Disapprove Manual Time for more details.

 

Exporting the Report

Select the Export option to download the report in Excel or CSV format for record-keeping, payroll processing, or further analysis.

 

 

FAQs

Does Hours Tracked mean the user was actively working the entire time?

Not necessarily. The report reflects the total time the timer was running — it does not confirm specific tasks completed or keyboard and mouse activity during that time. To review active versus idle time, refer to the Activity Summary Report.

 

What if the hours appear too high or too low?

Review the following possibilities:

  1. The user may have forgotten to start or stop the timer correctly.

  2. Manual time entries may have been added.

  3. The user may be working in a different time zone — check the time zone settings for the account.

 

What is the difference between Hours Tracked and Productive Time?

Hours Tracked represents all time the timer was running, regardless of what the user was doing. Productive Time is a subset of tracked time — it reflects only the time spent on websites and applications rated as productive, based on the company's Productivity Ratings.

 

Can the report show what users worked on during those hours?

The Hours Tracked Report shows totals only. For a detailed breakdown of the sites, applications, and tasks users engaged with, refer to the following reports:

  1. Web & App Usage Report

  2. Activity Summary Report

  3. Timeline Report (available in the Reports section of the web app)

 

Is there an automated way to receive a summary of hours tracked?

Yes. Enable the Daily or Weekly Hours Tracked Email Report in Settings / Account Settings to receive an automatic summary via email. This report also includes a CSV attachment and lists users who did not track time during the period.

 

Related Reports

  1. How to Understand Idle Times in the Activity Summary Report

  2. How to Use the Web & App Usage Report

  3. How to Use the Daily or Weekly Hours Tracked Email Report

  4. How to Adjust Productivity Ratings

  5. What Reports Does Time Doctor Generate?

 

 

 

Should there be any inconsistencies or concerns regarding the article, contact support@timedoctor.com for prompt assistance.