Key Concepts
- Archiving: When a user’s account is archived, the user cannot log in to their account and track time. However, it is possible for managers to (optionally) see their data in reports. A user’s account can be archived for up to two years. After 2 years, their data is permanently deleted.
- Permanently deleting: When a user’s account is permanently deleted, all the data tracked by them is deleted and cannot be recovered. Note that a wait time of up to 24 hours is required to be able to re-invite a deleted user.
- Restoring: An archived account can be restored at any time.
Archiving a User
Go to Settings / Users, make sure that the Active Users tab is selected, and click on the Archive icon for the users to archive.
Note: The account is archived for 730 days and can be restored at any point. After 730 days, all the user account data will be permanently deleted.
To see the data of archived users in reports, select “Include archived users” in the user selector.
Permanently Deleting a User
Go to Settings / Users and click on the "bin" icon for the users to be deleted.
Important: For Automatic Apps, it is a must to uninstall the Automatic Apps from the user's computer before or soon after deleting the user. Failing to do so might lead to the user’s account getting recreated. Please see this article for how to do it.
Restoring a user
To restore a user that was archived for less than 730 days:
- Navigate to Settings / Users.
- Click on the Archived Users tab.
- Find the user to restore.
- Click on the Restore icon.
Should there be any inconsistencies or concerns regarding the article, contact support@timedoctor.com for prompt assistance.