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How to Enable Manual Time Approval

 

Note: Manual Time Approval is available in Standard and Premium Time Doctor Subscription Plans and can be accessed by Owners and Admins. Managers can approve manual time for users they manage.

 

TL;DR: 
 
Enable Manual Time Approval per user in Settings / Users by setting Can edit time to Approval needed. Optionally auto-approve very short manual entries (up to 15 minutes) in Settings / Company Settings / Configuration. Only Regular users can have Approval needed. Approvals can be performed by Owners, Admins, or Managers (for their groups).

 

Enable Manual Time Approval to prevent manual time from appearing in reports until approved by an authorized reviewer.
  • Who configures: Owners and Admins
  • Who can be required to get approval: Regular users
  • Who can approve: Owners, Admins, or Managers (for users in their groups)
  • Optional: Auto-approve manual entries under a chosen duration in Settings / Company Settings / Configuration

 

Prerequisites

  • Ensure the Edit Time capability is allowed for the target users by using Can edit time.
  • Confirm the approvers have the appropriate access level (Owner, Admin, or Manager for the relevant group).

 

Enable Manual Time Approval (Per User)

  2. Locate the target Regular user.
  3. In Can edit time, select Approval needed.
  4. Save the changes.
Result: Manual time added by that user will not appear in reports until approved by an Owner, Admin, or the Manager of the user’s group.

 

2023-10-05_16-51-19

 

Bulk Edit (Optional)

  2. Use filters or selection checkboxes to pick multiple Regular users.
  3. Click Bulk edit and set Can edit time to Approval needed.
  4. Save the changes.

 

Configure Auto‑Approval for Short Manual Entries (Optional)

  1. Go to Settings / Company Settings / Configuration.
  2. Find Auto‑approve manual time.
  3. Choose a threshold: Off (default), 1 minute, 2 minutes, … up to 15 minutes.
  4. Save the changes.
Result: Manual entries shorter than the selected duration are approved automatically; longer entries still require approval.
 

Who Can Approve Manual Time

  • Owners and Admins: Can approve manual time for anyone.
  • Managers: Can approve manual time for users in the groups they manage.

 

Reporting Notes

  • While pending, manual time does not appear in reports for the affected user.
  • After approval, manual time is included and shown as manual time in relevant reports (for example, Activity Summary).

 

 

 

 

Should there be any inconsistencies or concerns regarding the article, contact support@timedoctor.com for prompt assistance.