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How to Manually Add and Edit Time in Time Doctor

 

Note: Manually Add and Edit Time is available with All Time Doctor Subscription Plans. This can be accessed by all user access roles..

 

TL;DR:
Control who can edit time in Settings / Users. Edit tracked time or add manual time on the Edit Time page. Manual time may require approval depending on company settings.

 

 

Who Can Edit Time

Control whether a user can edit time in the Settings / Users page by adjusting the Can edit time setting. Select Yes or Approval needed to enable manual time edits.

Access level restrictions:

  • Regular users – edit only their own time.
  • Managers – edit their own time and the time of those they manage.
  • Admins and owners – edit all users’ time.

Note: Enabling time editing automatically enables the Delete screenshots setting, as deleting time or screenshots affects both.

 

Editing Tracked Time

Change projects, tasks, and start/end times of tracked periods when necessary (for example, when tracked to the wrong task).

  1. Open the Edit Time page and select the entry to edit.
  2. Adjust the times, project, and/or task, and optionally add a reason for editing.
  3. Click the Green check icon to save.

    edit time page

Note: Extending a tracked time period adds manual time (yellow) instead of tracked time (green).

 

Adding Manual Time

Add time that was not tracked by the desktop app manually.

  1. Click on a gap between tracked times corresponding to the period to add.
  2. Select the project and task, and optionally add a reason for adding time manually.

edit time page 1

 

To reuse the same project and task as an adjacent entry, click the Up or Down arrow icon to copy the details.


edit time page 2

Approvals

When manual time approval is required, added manual time does not appear in reports until approved.

Auto-approve manual time: In Settings / Company Settings / Configuration, enable automatic approval for manual time entries shorter than a specified duration. Options include Off (default), 1 minute, 2 minutes, and up to 15 minutes.

Learn more about manual time approval here.

 

 

Should there be any inconsistencies or concerns regarding the article, contact support@timedoctor.com for prompt assistance.