How to Use the Attendance Report

Before Starting

• Turn on Use Schedules in Settings / Company Settings (Owner/Admin action).
• Create shifts in Settings / Schedules.
• Expect the Attendance report to contain data only after schedules exist.

Open and Configure the Report

1. Open the Attendance report from the Reports area of the web app.
2. Select a date range and any available filters.
3. Click Columns (top right) and select only the fields needed.

Report Columns

Shift‑Related Columns

• Status — Status of the shift (for example, Late or Present).
• Shift Start Time — Shift start time defined in Settings / Schedules.
• Actual Start Time — Earliest time worked during the shift. Time worked before the shift start is excluded. For pre‑shift context, see Day Start Time or Start Time (4h buffer).
• Shift Length — Duration between shift start and end.
• Expected Hours — Optional hours expected during the shift (equal to the minimum required hours used on the Schedules page). May be shorter than shift length to allow breaks.
• Actual Hours Worked — Total time tracked during scheduled shift hours only. Pre‑shift and post‑shift work is excluded.

Day‑Related Columns

• Day Start Time — Earliest time worked in the day (selected time zone).
• Day End Time — Latest time worked in the day (selected time zone).
• Total Time Per Day — Total time worked in the day (selected time zone).
• Total Time Outside Shifts — Time worked outside scheduled shift hours (selected time zone).

Additional Columns for Cross‑Midnight Scenarios

• Start Time (4h buffer) — Earliest time within four hours before shift start (may fall on the previous day). If no pre‑shift work exists, shows the start time within the shift.
• End Time (4h buffer) — Latest time within four hours after shift end (may fall on the next day). If no post‑shift work exists, shows the end time within the shift.

Attendance Statuses

Present

• When no minimum hours are set: Track at least one second of time within the first five minutes after the shift starts. Otherwise, status becomes Late (if work occurs later) or Absent (if no work occurs).
• When minimum hours are set: Meet both conditions — track time within the first five minutes and reach the Expected Hours (minimum required hours) threshold.

Absent

• Track no time during the scheduled shift hours.

Partially Absent

• Track some time during the shift but less than Expected Hours (minimum required hours).

Late

• Track no time within the first five minutes after the shift starts, but track time later in the shift.

On Leave

• Be on an approved leave entered in Settings / Schedules.
• When filters Show only users with shifts or Show only absent, partially absent, and late are enabled, rows with On Leave status are hidden.

Shift Underway

• While a shift is in progress, show Late if late; otherwise, show Shift Underway until the shift ends, when Present, Absent, or Partially Absent can be determined.