Payroll can be generated at any point in time for any user and exported as a CSV file that can be imported into PayPal, Wise, Payoneer, Gusto, ADP, or a spreadsheet tool.
In addition, payroll data can be sent to Deel as described in a here.
Note: The payroll feature is not available for Automatic companies.
Who can Access Payroll?
Only the company owner can enable payroll and give payroll access to another user (with any access level). Access can be given on the Settings / Company Settings page - see the Who can access payroll setting under Configuration.
Enabling Payroll
Enable payroll in Settings / Company Settings under the Configuration section, scroll down to the option Use payroll and toggle it ON.
Once Use payroll option is enabled, a new menu item at the top called Payroll will become available. Click on Payroll page to configure and generate payroll.
Configuring Payroll
The Payroll page allows admins to:
- Enable additional payment method(s): PayPal, Wise, Gusto, Payoneer, ADP, and Deel.
Note: Manual payment method is available by default. - Select the user(s) or group(s) of users that has to be included in the payroll.
- Select a date range for the payroll being processed.
- Add hourly limit for each user.
- Select the limit range which has four options:
- Per Period: It sets an hourly limit for the entire date range selected at the top of the page.
- Per Weekday: This means that the hourly limit will be based on the number of weekdays (usually Mon -- Fri) in each payroll period. For example, if the limit is 8 hours per day, payroll period is set to month and January has 23 weekdays, the total limit for January will be 23*8 = 184 hours. No limit is applied to individual days.
- Per Day: This means the hourly limit will be based on the hours worked for a single day. For example, if the limit is 8 hours per day, and you select a payroll period of a week (Monday -Sunday), then the 8-hour limit will apply to each individual day in that period (both weekdays and weekends are taken into account).
- Per Workday: The hourly limit will be based on the hours worked per day, but only considering weekdays (Mon-Fri). For example, if the limit is 8 hours per day and you select a period that includes weekends, only the weekdays will be considered for the hourly limit.
Note: Hourly limit and Limit range items are not supported for the Deel payment method.
- Select the payment currency for each user.
- Enter the pay rate for each user.
- Optional: Add or deduct an adjustment.
You can add additional pay if your user(s) received a bonus, for example. - Select the payment method for each user.
- After the above is done, export your payroll as a CSV file and upload it to PayPal, TransferWise, Gusto, Payoneer, or ADP to make a batch payment. If you export the manual payment payroll, it will contain all the information available on the Payroll page.
If you’ve enabled multiple payment methods, your payroll will be exported as a ZIP file containing separate CSV files for each payment method.
You can also use the Export Summary button which exports all the selected users regardless of the payment method to a single CSV file.
Currencies, pay rates, and payment methods will be recalled for your next payroll.
Set up Payroll via CSV Import
- To set up Payroll in bulk, download the CSV template and open it in Excel, Numbers, Google Sheets, or another spreadsheet software to fill in the payroll details.
- Upload the CSV file with payroll details.
Information about Payment Methods
- To learn more about Wise batch payments, click here.
- To learn more about PayPal Mass Payment, click here.
- To learn more about how to upload CSV files to Payoneer, click here, and to learn how to configure it in Time Doctor here.
- To learn more about the ADP integration for Payroll, click here.
- To learn how to configure the Gusto integration, click here.
- To learn how to configure the Deel integration, click here.
Should there be any inconsistencies or concerns regarding the article, contact support@timedoctor.com for prompt assistance.