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Leave approvals: Allow your users to request paid leave time with Time Doctor

 

Note: Leave Approvals (Paid Leave Requests) is available in Standard and Premium plans and can be accessed by Owners, Admins, and Managers (for approvals) and Regular users (to submit requests).

 

TL;DR
  • Enable Schedules in Company Settings.
  • Turn on Allow regular users to request leave time in schedules under Company Settings → Permissions.
  • Regular users request paid leave from Settings → Schedules.
  • Managers/Admins approve requests on the Approvals page.
  • Approved paid leave appears on Schedules, counts toward Payroll and Hours Tracked, and shows as On Leave in Attendance.

 

Prerequisites

Tip: Set up schedules first to ensure Attendance and Approvals function as expected.

 

Set up Leave Approvals

  1. Open Settings → Company Settings → Permissions.
  2. Toggle Allow regular users to request leave time in schedules to On.
  3. Confirm that Schedules is enabled for the company.

 

Request paid leave (Regular users)

  2. Select the date(s). If a shift exists on the date, select the shift to take as paid leave.
  3. Choose Paid leave, set start time and end time.
  4. Create the request.
  5. Edit or delete the request if needed.
    • Editing an Approved request returns it to Pending approval.


apply leave


Approve paid leave (Managers/Admins/Owners)

  1. Open Approvals.
  2. Review Pending requests.
  3. Approve or Disapprove each request.
  4. After approval, paid leave is added automatically to the user’s Schedules.
  5. Disapproved requests can be approved later if needed.

approvals

 

Properties of paid leave in Time Doctor

Attendance Page

  • Users on leave (paid or unpaid) are excluded from absence/low-activity notifications.
  • Leave can only be added/edited/deleted from Settings → Schedules.
  • In reports such as Activity Summary, Hours Tracked, and Timeline, leave is marked in purple (icons distinguish paid vs. unpaid).
  • Leave is visible on Edit Time as a read‑only item.
  • If time is tracked during scheduled leave, computer/manual/break time overrides the leave block for that period.

Timeline

 

 

Manager dashboard shortcut

Add visibility to team PTO with the User dashboard widget showing approved past time off for each user.

 

user Dashboard

 

Related setup
  • Schedules (CSV import) supports adding both Shifts and Leave items; use “-1” for paid leave and “-2” for unpaid leave in the time field (e.g., 0900-1700-1).

 

 

 

 

Should there be any inconsistencies or concerns regarding the article or with Leave Approvals itself, contact support@timedoctor.com for prompt assistance.